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Premium Inventories
We provide unbiased, detailed property condition reports for private Landlords and Letting Agents at affordable prices, ensuring full compliance and peace of mind for you and your Tenants.
About Premium Inventories
At Premium Inventories, we deliver unbiased, independent property condition and compliance reports, giving both Landlords and Tenants complete peace of mind. Whether you’re a private Landlord, Letting Agent or Housing Association.
Our fully certified team ensure your properties meet all necessary regulations. With extensive experience in lettings and a deep understanding of changing legislation, we offer flexible, reliable service tailored to your needs. Our dedicated team is committed to providing the highest level of service, so you can focus on what matters most.
Providing Expert & Premium Property Inventory Services Throughout London, Surrey, Sussex, Brighton, and Surrounding Areas
Our Services
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Professional Inventory and Schedule of Condition Services
Creating a comprehensive inventory and schedule of condition requires skill and expertise. This essential document serves as a vital record, often needed as evidence in case of disputes.
An inventory isn’t just a list of items. it should detail the condition of the property, along with its fixtures, fittings, and contents. A qualified inventory provider ensures impartiality and accurately records the property’s condition at both the start and end of the tenancy. (Source: Association of Professional Inventory Providers, 2008)
At Premium Inventories, our experienced clerks will visit the property as requested and prepare a thorough Inventory and Schedule of Condition. This will include a complete record of each room, its contents, décor, fixtures, and fittings. Front and rear gardens, balconies, out-houses, and garages are also included.
To ensure accuracy, we ask that the property is “Inventory ready” all cleaning, decoration, and work should be completed before our visit. Each area or room will be photographed with dated digital images. Additional photos may be included to clarify details or assist in interpreting the final report. These images are embedded directly within the report.
The Inventory will cover:
- Confirmation of compliance with Fire & Furnishings regulations for any relevant furniture
- Meter readings, serial numbers, and locations
- Testing and location of smoke detectors (where possible)
- Testing and location of Carbon Monoxide alarms (where possible)
- Details of any keys and instruction manuals available on the property
The final report will be delivered to the specified parties by the next working day as standard.
Importance of a Proper Inventory & Check-In Process
An outdated, inadequate, or missing inventory especially one that cannot be proven to have been provided to the tenant can lead to the adjudicator awarding the deposit to the tenant, unless the tenant acknowledges damage or loss.
At Premium Inventories, we ensure a thorough and professional Check-In process. Our clerk will meet the tenant(s) at the property just before they move in at a mutually agreed time. They will walk the tenant(s) through the Inventory document, clearly outlining the condition of the property and its contents. If the tenant wishes to add any comments, these will be electronically included in the document. This process allows for an open discussion, reconciling the clerk’s findings with the tenant(s)’ expectations and confirming the property’s condition on the day of check-in.
The tenant(s) will then electronically sign the Inventory, agreeing to the document including any additional comments creating a binding record of the property’s condition and contents prior to move-in. Completing an accompanied Check-In on the tenancy start date also ensures compliance with legal requirements, such as recording and testing alarms at the property.
During the Check-In, the clerk will:
- Test, record, and photograph the keys provided to the tenant(s)
- Record meter readings and locations
- Check the presence and working condition of smoke alarms and carbon monoxide detectors
- Document evidence of professional cleaning (e.g., invoices)
- Identify any specific items that require immediate attention
The signed Inventory and completed Check-In report will be delivered to the specified parties by the next working day as standard.
Alternative Dispute Resolution (ADR) and the Importance of a Detailed Check-Out Report
All deposit protection schemes are required to offer ADR (Alternative Dispute Resolution) in case of a dispute over the deposit. If an issue cannot be resolved between the parties, it will be brought before an adjudicator. Adjudicators heavily rely on the inventory, schedule of condition, and check-out report, as well as the conditions outlined in the tenancy agreement. (Source: Association of Professional Inventory Providers)
At Premium Inventories, we offer thorough Check-Out Inspections, with or without the tenant(s) present, based on your preference. If we coordinate the inspection directly with the tenants, we will confirm the appointment in writing and provide guidelines on how the property should be left.
During the Check-Out Inspection, our clerk will independently and impartially compare the condition of the property with the recorded details from the Inventory and Check-In Report. Any changes to the property beyond normal wear and tear will be noted and photographed where possible. The report will highlight these differences and suggest the most reasonable remedies, such as cleaning, redecoration, repairs, or compensation.
Each area and room will be individually photographed with dated digital images. Additional photographs may be taken to help clarify any areas of concern.
This evidence-based report allows the landlord or agent to fairly allocate any costs for works or cleaning required. The check-out report is produced from an entirely impartial perspective by a professional clerk, specifically trained to assess fair wear and tear and to allocate costs equitably.
The Check-Out Report will include:
- A record/photograph of the keys returned by the tenant(s)
- Confirmation that all appliances have been switched off
- Confirmation that all windows and doors are locked and secure
- Verification of any cleaning receipts provided by the tenant(s)
- Meter readings, serial numbers, and positions
- Testing and location of smoke detectors (where possible)
- Testing and location of Carbon Monoxide alarms (where possible)
- Any instruction manuals present in the property
The final report will be delivered to the specified parties by the next working day as standard.
Energy Performance Certificate (EPC) for Letting and Sale Properties
Every property being placed on the market for letting or sale must have a valid EPC (Energy Performance Certificate).
An EPC assesses a property’s energy efficiency using a traffic light system, rating the property from A to G, with A representing the highest level of energy efficiency.
As of April 2018, the law requires all new tenancies to have an EPC rating of at least E. Since April 2020, this requirement extends to all existing tenancies. The EPC provides prospective tenants or buyers with a clear overview of the property’s energy performance, including any recommendations for improvements that could enhance efficiency.
An EPC is valid for 10 years and can be reused multiple times during that period. At Premium Inventories, our domestic energy assessor is fully qualified and accredited. All EPCs are lodged with the government’s EPC register within 24 hours of completion, and a copy of the certificate will be provided to you.
Book your EPC with Premium Inventories today!
Gas Safety Certificate (CP12) for Rental Properties
Landlords are legally required to provide and hold a valid gas safety certificate for all gas appliances within their rented property. Known as the CP12 certificate, it confirms that gas appliances including boilers, flues, fires, and hobs are safe and in good working condition. This certificate must be renewed annually to ensure ongoing compliance.
Faulty gas appliances can pose serious dangers, such as carbon monoxide leaks, gas leaks, or even fires. To protect both tenants and property, it is crucial for landlords to stay on top of their legal obligation and ensure their gas safety certification is up to date.
Important: A copy of the gas safety certificate must be provided to tenants within 28 days of the check being completed.
What’s Included?
During the gas safety check, our registered Gas Safe engineer will inspect all gas appliances to ensure they are safe and functioning properly.
The engineer will also check the associated pipework, flues, ignitions, and connecting points, looking for any faults or signs of damage. If any issues arise, the engineer will recommend the necessary actions to ensure safety.
Once the appliances are deemed safe, the Gas Safety Certificate will be issued. The certificate includes:
- The name of each tested appliance
- The result of the safety check for each appliance
- Any safety issues found
- Recommended actions or remedial work
Letting a property without a valid gas safety certificate is illegal and can result in hefty fines or even imprisonment.
Book your Gas Safety Check with Premium Inventories today!
Electrical Installation Condition Report (EICR) for Rental Properties
Landlords are legally required to ensure their rental properties have a valid Electrical Installation Condition Report (EICR), confirming that the electrical systems are safe and in good working condition.
The EICR assesses the safety of the property’s electrical installations, including wiring, fuse boards, sockets, and light fittings. The report provides a detailed evaluation of the system’s condition and highlights any necessary repairs or improvements. EICRs are valid for five years and must be renewed before the expiry date.
It is crucial to stay compliant with this legal requirement to ensure the safety of tenants and to avoid potential risks, such as electrical faults or fires.
What’s Included?
During the EICR assessment, a qualified electrician will conduct a thorough inspection of the electrical installation. This includes:
- Checking the condition of the wiring, circuit breakers, and earthing
- Identifying any electrical hazards or non-compliance with safety standards
- Providing recommendations for repairs or updates to meet the latest safety regulations
The EICR will include:
- The overall condition of the electrical installation
- Any faults or issues identified
- A recommendation for repairs, if needed
Remember: A valid EICR is a legal requirement for all rental properties, ensuring the safety of both tenants and the property itself.
Book your EICR with Premium Inventories today to ensure your property is compliant and safe!
Portable Appliance Testing (PAT) for Rental Properties
Landlords are legally required to ensure that all electrical appliances provided in their rental properties are safe for use. Portable Appliance Testing (PAT) is the process used to check the safety of electrical appliances and equipment.
PAT testing helps identify any potential risks associated with appliances, such as faulty wiring, overheating, or damage that could lead to electrical fires or shocks. Regular PAT testing is essential to ensure that all appliances are in safe working order and compliant with health and safety regulations.
What’s Included?
During a PAT test, a qualified professional will inspect and test each portable appliance in the property. This includes:
- Visual inspection of the appliance for any obvious signs of wear or damage
- Electrical testing to ensure the appliance is safe to use
- Checking the power cord, plug, and casing for any faults
Each appliance that passes the test will receive a label indicating it is safe to use. Appliances that fail the test will be flagged for repairs or replacement.
PAT testing is crucial for ensuring the safety of your tenants and for compliance with UK regulations.
Book your PAT testing with Premium Inventories today to ensure all appliances in your rental property are safe and compliant!
Boiler Safety Checks for Rental Properties
Landlords are legally required to ensure that the boiler and heating system in their rental properties are safe and functioning correctly. Regular boiler checks are essential to ensure the safety and comfort of tenants while meeting legal requirements.
A professional boiler check involves inspecting the entire heating system, including the boiler, controls, and associated pipework, to ensure everything is operating safely and efficiently. This helps identify potential issues before they become serious problems, such as carbon monoxide leaks, poor heating, or unsafe gas connections.
What’s Included?
During a boiler safety check, a qualified engineer will:
- Inspect the condition of the boiler and associated pipework
- Check for any signs of wear, corrosion, or faults that may need attention
- Test the boiler’s performance to ensure it is running efficiently and safely
- Inspect safety features, including the pressure relief valve and thermostat
- Conduct a flue test to ensure proper ventilation and safe gas emissions
If any issues are found, the engineer will recommend necessary repairs or maintenance to ensure the system meets safety standards and runs efficiently.
A regular boiler safety check is essential to ensure tenant safety and avoid costly breakdowns.
Book your boiler check with Premium Inventories today to ensure your heating system is safe, efficient, and compliant with legal standards!
Why Use Premium Inventories?
Prevents Disputes Over Deposits
A professional inventory ensures a clear, documented record of the property’s condition and contents at both the start and end of the tenancy. This helps avoid disputes when returning the tenant’s deposit, as it provides objective proof of the property’s state.
Protects Your Property
Detailed inventories help identify any damage or issues with the property before tenants move in and after they move out. This allows landlords to charge for repairs or cleaning if necessary and ensures the property is returned in the expected condition.
Meets Legal Requirements
Many legal regulations, including those related to tenant deposits, require an accurate inventory to be in place. Using a professional service helps landlords stay compliant with these laws, protecting them from potential fines or legal trouble.
Saves Time and Effort
Managing rental properties can be time-consuming. By using an inventory service, landlords save time on property inspections, documentation, and resolving disputes. We handle the details, allowing landlords to focus on other aspects of their business.
Improves Efficiency and Workflow
By outsourcing inventory services, letting agents can streamline property management processes. Professional inventory providers handle detailed inspections, documentation, and reports, saving agents time and allowing them to focus on other tasks such as tenant sourcing and client management.
Enhances Client Relationships
Offering comprehensive inventory services to landlords ensures better service and satisfaction. By helping landlords protect their property and avoid disputes, letting agents can build trust and strengthen relationships with their clients, leading to greater client retention.
Reduces Liability and Risk
A professionally conducted inventory protects letting agents from potential liability in the event of tenant disputes over property condition. Detailed, accurate reports can help resolve disagreements and ensure letting agents are not held responsible for issues they did not cause.
Ensures Compliance and Transparency
Inventory services help letting agents stay compliant with legal requirements related to tenancy agreements and deposits. Clear, impartial documentation of the property’s condition at the start and end of a tenancy promotes transparency and reduces the risk of legal challenges or fines.